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Applicant Screening Policies and Procedures
Thank you for your interest in renting from RealWise Property Management. To ensure that our rental process goes smoothly, please take a moment to review our screening criteria. If you meet these criteria, we encourage you to submit an application. Completed applications are processed in the order in which they are received and are screened prior to approval. Once submitted, your application will be valid for 60 days and may be considered for other available properties we manage within that period without the need for an additional application fee.
Complete Application (From every adult and co-signer): To apply for a rental unit, each individual applicant must submit an application that includes proper references. Joint applicants may provide joint references if applicable. Please note that we require a $55 non-refundable application fee from every person aged 18 or older who will be residing in the unit, as well as any co-signers, regardless of familial status. This fee covers the cost of screening an application through a third-party service. To ensure a quick turnaround, please fill out the application completely and upload all required documents, incomplete applications will still be processed but will delay the application review process. If an application is found to be missing any information or items, applicants will be provided with a list of missing information, which they must provide within a set timeframe. Please note that all application fees are non-refundable. Therefore, if an applicant fails to provide the missing information within the set timeframe, the application will be declined, and the application fee will not be refunded. We will accept the first qualified applicant or applicants.
Pets/Service Animals: We use a third-party pet/service animal screening service, PetScreening.com, to manage your animal’s information. All animals must have an active, fully completed account on Petscreening.com. If you have a pet, please make sure you have chosen a home or apartment that will allow a pet. An additional security deposit and pet rent, typically per pet, may be due (not applicable to service animals). Pet Profile fees are paid directly to PetScreening.com. To complete your pet profile(s), visit our custom page at https://realwise.petscreening.com/.
Identification: Applicants must provide a social security number, and current government-issued identification, which includes a photo.
Prior Rental History: A minimum of three years of current rental history from current and previous landlords, and references from unbiased/unrelated sources are required. If we are unable to verify your prior rental history, your application may be denied. Five years of eviction-free history is required except for general eviction judgments entered on claims that arose on or after April 1, 2020, and before March 1, 2022. Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered. Rental history reflecting any past due and unpaid balances to a landlord will result in denial of the application except for unpaid rent, including rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022. Two or more notices for non-payment of rent within one year will result in denial of the application. Rental history reflecting negative comments will result in denial of the application.
Sufficient Income/Resources: Your household income and/or financial resources must equal at least three times the monthly rent. Employment must be verified by presenting 30 days of recent paycheck stubs. Your employer will be contacted to verify employment and income. If you are self-employed, you must provide income tax documents from the two most recent tax years to verify your income as well as three recent bank statements. Applicants with verifiable housing assistance must meet income qualifications based on their portion of the rent. Bank account balances may be used as financial resource qualification with proper documentation and proper balance-to-rent ratio based on the term of the lease.
Credit History: A credit score of 600 or higher on a consumer credit report is required from each applicant. Negative or adverse debt or unpaid accounts in collections could result in denial of the application or may require an additional security deposit.
Criminal Background: Criminal convictions or pending charges which may result in an application denial include, but are not limited to: drug-related crimes, person crimes, sex offenses, any crimes involving financial fraud (including identity theft or forgery), or any other crime that would adversely impact the health, safety or right of peaceful enjoyment of the premises of the Residents or Owner/Agent but not including pending charges or crimes that are no longer illegal in the state of Oregon, or charges that are pending but for which the Applicant is presently participating in a diversion, conditional discharge or deferral of judgment program on the charges. Criminal history will be evaluated on a case-by-case basis, taking into consideration the nature and severity of the incidents that would lead to denial, the number and type of incidents, the time that has elapsed since the date the incidents occurred, and the age of the individual at the time the incidents occurred. Applicants are encouraged to provide supplemental information to explain, justify or negate the relevance of potentially negative screening outcomes.
Number of Occupants: In accordance with ORS 90.262, the Manager has adopted a maximum occupancy rule of no more than two people per bedroom.
Vehicles: If the vehicles possessed by the applicant exceed the amount allowed at the dwelling, the application may be denied.
Renter’s Insurance: Tenant(s) are required to provide proof of renter’s insurance with a minimum of $100,000.00 liability & RealWise Property Management listed as an interested party. There are exceptions based on income in accordance with ORS 90.222: If the household income of the tenant/s is equal to or less than 50% of the area median income, adjusted for family size as measured up to a five-person family, as determined by the State Housing based on information from the United States Department of Housing & Urban Development or if the tenant/s dwelling has been subsidized with public funds.
Explanations/Exceptions: All Applicants may submit a written explanation with their Application if there are extenuating circumstances that require additional consideration. If, after making a good faith effort, we are unable to verify information on your application, or if you fail to pass any of the screening criteria, the application process will be terminated. Exceptions may be made for Applicants with increased Deposits or qualified Co-Signers at the sole discretion of the Property Manager.
Co-Signers: If an applicant does not qualify based on their own income or lack of credit history, a co-signer may be considered as a condition of approval. If allowed, only one co-signer will be considered per rental agreement. When using a co-signer, household income (including co-signer) must equal at least six times the monthly rent.
Deposit To Hold: If your application is approved, we will require you to sign a Deposit to Hold Agreement and pay a deposit to guarantee and hold the unit. A deposit to hold will hold the unit for up to seven (7) days from the date of approval or availability of the property. If for any reason you fail to execute a rental agreement, you will forfeit any deposit to hold, per ORS 90.297. If your Deposit to Hold Agreement and payment are not received within 24 hours after being approved, we reserve the right to market the property for rent and screen additional applicants. All deposits must be paid with certified funds.
No smoking or vaping is permitted in or on any of the properties we manage. If your demeanor at any point during the application process is overly aggressive, confrontational, rude, or unprofessional we may deny your application.
RealWise Property Management does business in accordance with Fair Housing Law. We do not discriminate among Applicants based on membership in a protected class including, race, color, religion, sex, sexual orientation, national origin, disability, marital status, familial status, source of income, or any other protected class as defined in any federal, state or local law.